JOB DESCRIPTION

Working within a very small and polyvalent team in the Brussels office, the ENSP Administration and Finance officer will deal with various tasks related to day-to-day running of the office, ensuring proper financial, administrative and HR service to support a 5 person team, the association board and broader membership. The Administration and Finance Officer will report to the ENSP Secretary General and work closely with the ENSP Projects officer. Full-time position – one-year contract, with extension possibilities

MAIN RESPONSIBILITIES:

• Annual budget, accounts and regular financial reports / declarations
• EU funded project financial planning and reports
• ENSP accounting system encoding and follow up
• Manage payroll process with external payroll provider (social secretariat)
• Manage contractor invoices, members reimbursement claims and staff expenses claims
• Initiate and record payments
• Coordinate annual membership invoicing and collection
• Liaise with the external accountant and auditors
• Work closely with different members of the Secretariat for planning, budgeting and reporting
• Organize internal meetings (Board, General Assembly and weekly staff meetings)

• Contribute to the general effort to strengthen the ENSP position where and when needed

• Support in the organisation of internal events and meetings
• Attend internal/external meetings and conference calls

REQUIREMENTS:

• 3-5 years of experience at working in administration and finance, preferably in an NGO, association or institution in Brussels
• Experience and/or strong academic background with Belgian accounting practices and social law (payroll, employee enrolment, etc.)
• A very organized and structured person able to plan activities and ensure timely implementation
• Proficiency with MS office tools and excellent command of MS Excel required
• Good organisational skills and ability to prioritise workloads
• Ability to work under pressure and to tight deadlines
• Good level of English as well as fluent French is required
• Team spirit and flexibility

The ENSP Junior Administration and Finance Officer will be asked to sign a Conflict of Interest declaration in relationship with the Tobacco Industry and their front groups.

This position is on a full time one-year contract basis, with extension possibilities.

Monthly salary depending on experience: around 1.700€ (after tax and Social Security contributions of 45%)

Application:

Send directly your CV and a cover letter by Friday 29 September 2017 explaining point by point how your profile corresponds to the job requirements at cornel.radu@ensp.org