Join ENSP Secretariat: Administration and Finance officer

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Join ENSP Secretariat: Administration and Finance officer

JOB DESCRIPTION

Working within a very small and polyvalent team in the Brussels office, the ENSP Administration and Finance officer will deal with various tasks related to day-to-day running of the office, ensuring proper financial, administrative and HR service to support a 5 person team, the association board and broader membership. The Administration and Finance Officer will report to the ENSP Secretary General and work closely with the ENSP Projects officer. Full-time position – one-year contract, with extension possibilities

MAIN RESPONSIBILITIES:

Annual budget, accounts and regular financial reports / declarations
EU funded project financial planning and reports
ENSP accounting system encoding and follow up
Manage payroll process with external payroll provider (social secretariat)
Manage contractor invoices, members reimbursement claims and staff expenses claims
Initiate and record payments
Coordinate annual membership invoicing and collection
Liaise with the external accountant and auditors
Work closely with different members of the Secretariat for planning, budgeting and reporting
Organize internal meetings (Board, General Assembly and weekly staff meetings)

Contribute to the general effort to strengthen the ENSP position where and when needed

Support in the organisation of internal events and meetings
Attend internal/external meetings and conference calls

REQUIREMENTS:

3-5 years of experience at working in administration and finance, preferably in an NGO, association or institution in Brussels
Experience and/or strong academic background with Belgian accounting practices and social law (payroll, employee enrolment, etc.)
A very organized and structured person able to plan activities and ensure timely implementation
Proficiency with MS office tools and excellent command of MS Excel required
Good organisational skills and ability to prioritise workloads
Ability to work under pressure and to tight deadlines
Good level of English as well as fluent French is required
Team spirit and flexibility

The ENSP Junior Administration and Finance Officer will be asked to sign a Conflict of Interest declaration in relationship with the Tobacco Industry and their front groups.

This position is on a full time one-year contract basis, with extension possibilities.

Monthly salary depending on experience: around 1.700€ (after tax and Social Security contributions of 45%)

Application:

Send directly your CV and a cover letter by Friday 29 September 2017 explaining point by point how your profile corresponds to the job requirements at cornel.radu@ensp.org

Position description

Submitted by: Polina Starchenko, November 7, 2017

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